We have put this policy in place so that you can feel confident about the privacy and security of your personal information.

Countries in the European Economic Area (EEA) are required to have a similar standard of protection of personal data. This is not always the case outside that area.

Use of personal information

You may need to register to access parts of our website and, where you do not register, personal information about you will not be collected. If you register for our services, any details you provide may be stored for use on future visits, as we do not want you to give us any information more than once.

The details you give us may be combined with information about your use of the RSPH website(s) and information from our records in order to provide you with online services you request.

If you join RSPH as a member, your information will be stored in electronic format and shared with RSPH’s partner organisations solely for the purposes of sending information relating to RSPH activities only. It will remain on our files for a long as you remain a member and thereafter for the statutory minimum period.

You may request a copy of this information at any time. We will request annual updates from you and the accuracy of the data we hold on you will depend on receipt of these updates. RSPH does not share your personal information with third parties for the purposes of direct marketing activity.

Email addresses

We respect the privacy of personal email accounts and we store your email addresses just as securely as other personal information. We will not send you unwanted email messages or junk mail, and your details will not be passed to any external organisation for marketing purposes without your explicit permission. However, we may use your email in response to enquiries you make about our services or service issues.

Disclosure of information

We take all reasonable care to prevent any unauthorised access to your personal data. We sometimes use other companies to provide some of our services or to provide services to us. To enable them to do this, we may need to let them process your personal information. Our staff and those working for our agents or contractors have a responsibility to keep your information confidential and are only allowed to use it to offer products and services on our behalf.

Right of access to your information

If you want to know exactly what personal information RSPH holds on you, you can obtain it. If it transpires that the information held is inaccurate, we will make the necessary amendments and confirm to you that these have been made. Please write to the Data Protection Officer at RSPH.

How we protect your data

Our general Email enquiry forms are not sent via an encrypted channel and for this reason we ask that you do not include confidential information when using them (such as bank account details).


As a result of improvements we make to our services, amendments to laws or regulation or developments in the technology or processes we use, we may change the information we hold about you and/or the way in which or the purposes for which we process such information. Where we require your consent to such change, we will notify you of the change. However, unless you inform us otherwise, we will deem your continued use of products and services to which the change relates to constitute your consent to the relevant change.